Information for potential Members
Thank you for wanting to join the Hurstbridge Food Cooperative.
Here are the details to get you started
Setup costs transfer information:
Bendigo Bank
A/C Name: J N MORROW & L A MCINTYRE
BSB: 633000
A/C: 122885221
Reference: [your name] Float Annual
This account is also used to pay for your regular orders
Your CoOp Position:
You have been assigned the open position of 'PACKER' and will receive a roster of days to help pack the individual orders. This is done on a Thursday morning at a home around Hurstbridge and you will be assigned with someone who is familiar with the role so training should be fun. Kids are welcome to attend and 'help'
MailTree:
Your email address will be added to our group email tree so ensure you add [email protected] to your address book.
More information:
Here is some information about how our co-op works and how your involvement slots in.
As with most Co-operatives, everyone is expected to participate on some sort of level. We have various administrative roles, such as coordinator, finance, roster, order complier, etc. as well as hosts and packer roles.
COST:
$100 Float - to cover pre-ordering of food - refundable on leaving CoOp
$20 1st year Annual fee - initial setup cost
$10 subsequent annual fee - covers sale repairs, tape, stationary etc.
DELIVERY FEE:
Our weekly group delivery fee of $110 is split into two parts
PROCESS:
Thur-Sun - Order form created at a Google Sheet and shared out to the CoOp for order update.
Mon-Tues - Order checked, collated and sent to the Wholesaler
Thursday
- Driver delivers order to host in Hurstbridge
- Host creates packing sheets for packers
- 11am Packers divide up each bulk veg/fruit according to the packing sheets (about 2 hrs). All the host venues are child friendly.
- 2pm Members collect from host. (group delivery also available to Briar Hill)
- Invoice emailed out within 24hrs by host with final bill amount for each member. Payment to be made by the following Monday.
ROSTERS:
You will be given a roster with host and packer details. For the first few times, new packers will be teamed with experienced packers to learn the role. Rosters are put together 2-3 times per year.
ORDERING:
Selection changes each week as we order seasonal and available produce. It is only a selection of things, so most people still need to get some things from the shops. (Sample order). There is almost always potatoes, carrots, onions, bananas, apples, salad vegies etc.
As you will see on the order form we order in one tenths (0.1, 0.2 etc) and single order item (1,2 etc in the last section of the form). We have found this is the best way to keep our quantities large enough to get most items each week. There is assurance available when first ordering.
We encourage everyone to order each week so we are able to buy the bulk quantities. We only order an item if we have 70% of the quantity. Some weeks you may get more than you ordered or sometimes less. We tend to all be a bit flexible about this. Also if our driver sees a special or we don’t receive a particular ordered item, he may pick something else up from the market. If you don’t want anything extra we do have a list of members who never receive anything except what they have ordered.
COMPASSIONATE BOX:
At times, and by agreement with the members, we also put together a compassionate box for a struggling family of roughly $40. This adds $2 to each of our bills. These amounts are very dependant on the numbers in the co-op – when we have a full quota of members the delivery fees are go down as there are more members to share the cost.
DISCREPENCIES:
If you have any issues with your box, for example not receiving something you know was ordered or receiving something you did not order please email the whole group. Members then respond and you can either organize to collect/drop off extra’s or keep them and pay yourself. We encourage a response whether or not you received the goods just so everyone is kept in the loop. If you are charged for something you did not receive and nobody else has it, we have a rule that if it is under $5 you cover the cost, if it is over $5 you let the treasurer know and deduct it from your payment.
It is a lot of information to take in and it may sound confusing, but once you get the hang of it, it’s really simple. I am available to help you with your first few orders, and any questions you might have.
Jo Askham - 0409955779
Here are the details to get you started
Setup costs transfer information:
Bendigo Bank
A/C Name: J N MORROW & L A MCINTYRE
BSB: 633000
A/C: 122885221
Reference: [your name] Float Annual
This account is also used to pay for your regular orders
Your CoOp Position:
You have been assigned the open position of 'PACKER' and will receive a roster of days to help pack the individual orders. This is done on a Thursday morning at a home around Hurstbridge and you will be assigned with someone who is familiar with the role so training should be fun. Kids are welcome to attend and 'help'
MailTree:
Your email address will be added to our group email tree so ensure you add [email protected] to your address book.
More information:
Here is some information about how our co-op works and how your involvement slots in.
As with most Co-operatives, everyone is expected to participate on some sort of level. We have various administrative roles, such as coordinator, finance, roster, order complier, etc. as well as hosts and packer roles.
COST:
$100 Float - to cover pre-ordering of food - refundable on leaving CoOp
$20 1st year Annual fee - initial setup cost
$10 subsequent annual fee - covers sale repairs, tape, stationary etc.
DELIVERY FEE:
Our weekly group delivery fee of $110 is split into two parts
- $5.50 - each week if you order or not per member
- The balance is then divided between those that have ordered that week, (based on % of your total order usually about $8-9)
PROCESS:
Thur-Sun - Order form created at a Google Sheet and shared out to the CoOp for order update.
Mon-Tues - Order checked, collated and sent to the Wholesaler
Thursday
- Driver delivers order to host in Hurstbridge
- Host creates packing sheets for packers
- 11am Packers divide up each bulk veg/fruit according to the packing sheets (about 2 hrs). All the host venues are child friendly.
- 2pm Members collect from host. (group delivery also available to Briar Hill)
- Invoice emailed out within 24hrs by host with final bill amount for each member. Payment to be made by the following Monday.
ROSTERS:
You will be given a roster with host and packer details. For the first few times, new packers will be teamed with experienced packers to learn the role. Rosters are put together 2-3 times per year.
ORDERING:
Selection changes each week as we order seasonal and available produce. It is only a selection of things, so most people still need to get some things from the shops. (Sample order). There is almost always potatoes, carrots, onions, bananas, apples, salad vegies etc.
As you will see on the order form we order in one tenths (0.1, 0.2 etc) and single order item (1,2 etc in the last section of the form). We have found this is the best way to keep our quantities large enough to get most items each week. There is assurance available when first ordering.
We encourage everyone to order each week so we are able to buy the bulk quantities. We only order an item if we have 70% of the quantity. Some weeks you may get more than you ordered or sometimes less. We tend to all be a bit flexible about this. Also if our driver sees a special or we don’t receive a particular ordered item, he may pick something else up from the market. If you don’t want anything extra we do have a list of members who never receive anything except what they have ordered.
COMPASSIONATE BOX:
At times, and by agreement with the members, we also put together a compassionate box for a struggling family of roughly $40. This adds $2 to each of our bills. These amounts are very dependant on the numbers in the co-op – when we have a full quota of members the delivery fees are go down as there are more members to share the cost.
DISCREPENCIES:
If you have any issues with your box, for example not receiving something you know was ordered or receiving something you did not order please email the whole group. Members then respond and you can either organize to collect/drop off extra’s or keep them and pay yourself. We encourage a response whether or not you received the goods just so everyone is kept in the loop. If you are charged for something you did not receive and nobody else has it, we have a rule that if it is under $5 you cover the cost, if it is over $5 you let the treasurer know and deduct it from your payment.
It is a lot of information to take in and it may sound confusing, but once you get the hang of it, it’s really simple. I am available to help you with your first few orders, and any questions you might have.
Jo Askham - 0409955779
